Policy 301 - Age of Attendance
An early childhood Pre-K education program shall be made available to students through the lottery process for a child who has attained his/her fourth birthday prior to 12:01 a.m. September 1 of the year of enrollment.
An early childhood education program shall be made available to every child who has attained his/her fifth birthday prior to 12:01 a.m. September 1 of the year of enrollment. An exception will be made for any child who comes to Turquoise Trail Charter School from another state having attended kindergarten in that state for not less than sixty (60) days and whose birthday falls on or before December 31 of the year of enrollment.
To be eligible for first grade the student must have attained his/her sixth birthday prior to 12:01 a.m. September 1 of the year of enrollment. An exception will be made for any child who comes to Turquoise Trail Charter School from another state having attended the first grade in that state for not less than sixty (60) days and whose birthday falls on or before December 31 of the year of enrollment.
After completion of the first grade, children who apply for initial admission to Turquoise Trail Charter School by transfer from non-public schools or from schools outside the district will be initially enrolled at the grade level they attained elsewhere pending evaluation by classroom teachers, guidance personnel, and the school Head Administrator. After such evaluations have been completed the Head Administrator will determine the final grade placement of the student.
Turquoise Trail Charter School provides “special education” services additional to, supplementary with, or different from those provided in the regular school program by a systematic modification and adoption of instructional techniques, materials and equipment to meet the needs of exceptional children.
References: NMSA 1978, Sections 22-12-1 to 22-12-7
Policy 302 - Enrollment, Admission and Lottery
Policy Statement: Students are admitted to TTCS through the enrollment and lottery processes described below. Any student living in New Mexico may apply to attend TTCS. TTCS does not discriminate against any student or family based on race, gender, religious affiliation, national origin, ethnicity, physical or mental disability, gender identity, sexual orientation or any other classification of individuals as recognized by state or federal law.
Class Size Limitations: Each year TTCS will announce the total number of classes by grade and the total number of students accepted into those classes for each of its locations. At no time will TTCS’s total enrollment for K-8 exceed the PEC approved enrollment cap, currently 840 students. TTCS Governing Council may adjust the number of classes and students accepted per class, if enrollment trends necessitate an adjustment to accommodate staffing or enrollment demand. In no event shall an adjustment result in the disenrollment of any student.
Enrollment Preferences: TTCS shall grant enrollment preferences as follows:
First: Students who have been enrolled in the charter school and who remain in attendance through subsequent grades;
Second: Siblings of students who are already enrolled in or are attending TTCS; or
Third: Beginning with the enrollment period for 2019-2020 School Year, students who apply to TTCS and who reside in the pre-1994 Santa Fe Public School Turquoise Trail Elementary School Attendance Area boundaries as described on the Attendance Map (“Preference Zone”). Eligibility for this preference will require acceptable documentation of the student’s current address. Acceptable documentation shall be required to verify a student’s attendance zone.
All other students shall be awarded a space on a first-come, first-serve basis or through a lottery process when the number for students applying for TTCS for any grade level exceeds the number of spaces available after the preferences are applied. Students must both complete an application during the Lottery Application Window, and be registered during the Registration Window. See process for each described below.
Lottery Application Window:
TTCS’s Lottery Application Window shall be at least 60 days, which dates shall be posted on TTCS’s website. During this period, students currently enrolled and new applicants must each complete the following applicable process:
Students Currently Enrolled
During this Lottery Application Window families of enrolled students must complete a “Returning Student Form” to return for the next school year. Forms will be distributed through email during the Lottery Application Window. The Returning Student Form must be returned by no later than 14 calendar days from the distribution date. TTCS will send 2 reminders to parents before the due date. If after the second documented attempt the Returning Student Form is not completed and returned, TTCS will identify that student’s space as vacant for purpose of the lottery. Any student forfeiting a space because the Returning Student Form was not timely returned, must reapply and is subject to the lottery process. Families should be aware that failure to timely return a Returning Student Form will jeopardize a student’s sibling’s enrollment preference.
Students wishing to apply to attend TTCS for the following school year must complete TTCS’s online application found at the “Lottery Link” on TTCS’s website during the Lottery Application Window. Families who do not have access to the Internet may use a computer at TTCS or contact the school for assistance (505) 986-4000. All Applicants must provide a valid physical address. If a student’s family lives within the Preference Zone, they will need to provide two documents with the same address as proof of residency like those required for a NM Driver’s License (see www.mvd.newmexico.gov) to receive the preference, with the exception of documents from another educational institution.
After the Lottery Application Window has closed and the time period for existing students to return the Returning Student Form has expired (see above), TTCS will determine the number of open spaces available for admission to TTCS in the next school year. TTCS will use a computer-based, random selection process to conduct a lottery for each grade level to fill the open spaces from applications received during the Lottery Application Window. Once all open spaces are filled, students will be placed on a Wait List in the order selected by the random selection process. The date for the lottery will be announced on TTCS’s website as well as within the Lottery application webpage.
Within two business days of the lottery, TTCS administration shall post a list of students in the front lobby of the School. In addition, families will be notified by email and/or text message that a space is available for the student(s). Returning students and new students must complete the Registration process described below. Failure to complete Registration by the deadline will result in a forfeiture of the space for the ensuing school year.
Registration Window for Returning Students
Returning students must complete the Returning Student Form. The Returning Student Form will be via email sometime during the Lottery Application Window each year and must be completed and returned to TTCS within two (2) weeks of its distribution date, and the Registration Deadline will be clearly stated in the email and on the form. Missing the Registration Deadline will result in forfeiture of the student’s space for the next school year. The following documents must be completed and returned to TTCS by the Registration Deadline:
- Returning Student Form
Registration Window for New Students
Students who have been offered a space MUST attend a registration session or call the school to make a registration appointment. Missing the registration session or appointment will result in forfeiture of the student’s space for the next school year. The following documents must be provided to TTCS at the registration session or appointment:
- Immunization Record or completed State Approved Certificate of Exemption
- Original Birth Certificate
- Short Cycle Assessment data (MAPs, STARS, Discovery) from current or prior year
- Any relevant court documents
- Any IEP, 504, SAT data
Students will be placed on the Wait List in the order drawn during the lottery. TTCS will notify families when open a space become available. Families will have four (4) business days to respond to the School whether the student will accept the open space. Registration must be completed within three (3) business days of the family’s response to accept the space. If either deadline is missed, the offer for an open space will be rescinded and the next student on the Wait List will be offered the open space. The Wait List for the current school year will be honored until June 1 of that year, thereafter, it will be renewed using the list generated by the lottery for the ensuing school year. In other words, the Wait List will not roll over to a new school year and a student on the Wait List should reapply during the Lottery Application Window every year.
First-Come First Served
If an open space becomes available during the school year and there are no students on the Wait List, students will be enrolled on a first-come, first-served basis, until the beginning of the Lottery Application Window. If there are open spaces after the lottery is complete and Registration Window has expired, students will be enrolled, but only if filling the open space will not exclude a student selected by preference or the lottery process for the next school year.
Amended, January 2019
Policy 305 - Assignment, Promotion and Retention
The Head Administrator with the assistance of teachers shall determine all grade placements of students. Room assignments of pupils shall be made by the Head Administrator and committees of teachers.
The Governance Council acknowledges that the awarding of marks, retesting and decisions relative to promotion or retention of students is a responsibility of the student success team. It is the Council's policy to support its professional staff in this professional duty. The Governance Council feels that the professional staff can be depended upon to make all such decisions in the best interests of children. However, the Governance Council considers it important that parents be consulted and informed at an early date when retention is advisable.
Promotion and retention decisions affecting a student enrolled in special education shall be made in accordance with the provisions of the individual educational plan established for that student.
Parental refusal to allow a student to be retained in grades K-6 must be in a written statement. In this case, the parent or guardian shall sign a waiver indicating his/her desire that the student be promoted to the next higher grade with an academic improvement plan designed to address specific academic deficiencies. Students failing to attain proficiency of content standards at the end of that year shall then be retained in the same grade for no more than one year in order to have additional time to master the required content standards.
A student who fails to attain proficiency of content standards for two successive school years shall be referred to the student success team for placement in an alternative program designed by the school.